ASN List

ASN list

Quick Summary: Find, filter, and export your inbound shipments from the ASN list.

Overview

Open Inventory → ASN to see your inbound shipments and their current status.

Find an ASN

  1. Open Inventory → ASN.
  2. Enter an ASN, reference, or tracking number, or open Filter.
  3. Select the FedEx ID link to open the ASN.

The search bar matches the FedEx ASN Number, Reference, Tracking, and Warehouse Reference.

Custom Select

Select Custom Select in the toolbar to look up many ASNs by one field.

  1. Choose a Field.
  2. Paste the values into Values, separated by line breaks, spaces, or commas.
  3. Select Search.

The fields are FedEx ASN Number, Reference Number, Tracking number, Invoice Reference, Product SKU, and Serial Number. Serial Number finds ASNs that carry that serial number on a line.

List columns

Column Shows
ASN Date When the ASN was created
FedEx ID The ASN number and link to the detail page
Warehouse Destination warehouse; hidden for single-warehouse accounts
Client Owning client; shown for accounts that manage other clients
Reference Your reference number
Tracking Carrier tracking number
Status Current ASN status
ETA Estimated arrival date
Client Approval Date When the ASN was sent to the warehouse
Inbound Date When the warehouse approved the ASN
Piece Count Yes or No for a piece count request
Grouped By Group values; shown while the Grouped By filter is active

Clicking elsewhere in a row selects it. Only the FedEx ID link opens the ASN.

Summary statistics

Stat Shows
Total ASN All ASNs on the account
Avg. ASN's/Mo Total ASNs divided by the months the account has been active
In Review ASNs under warehouse review
Approved Approved ASNs
On Hold ASNs on hold
Pending Arrival ASNs waiting for the shipment
Draft ASNs not yet sent
Inbound Transit Time Average days from In Review to Approved
Avg. Inbound CBM/Mo Monthly average inbound CBM over the past year

The statistics cover the whole account, not the filtered rows. Select a status figure to filter the list by that status.

Filters

Filter Options
Status Send failed, Draft, Pending Arrival, In Review, Approved, Canceled, On Hold, Retrying
Warehouse Destination warehouse
Client Owning client; shown for accounts that manage other clients
ASN Type ASN, RASN, QASN
Source Portal, API, Auto, Old
Add Piece Count Yes or No
Grouped By Group label

The toolbar date filter sets the Created date range.

Export the list

  1. Select the ASNs to export, or select all results.
  2. Open Download and choose Export.

The export includes the selected rows, or every matching result when you select all. Large exports can run in the background. Follow the report notification when it is ready.

Troubleshooting

Issue Cause Solution
An ASN is missing from the list A filter or date range hides it Clear the filters and search again
A reference search finds nothing The ASN has no reference number Search by tracking number or FedEx ID
Export asks for a selection No ASN is selected Select rows, or select all results, then export
Filtered rows are missing from the export Only selected rows were exported Select all results, then export
+ is missing The account cannot create ASNs Ask your Account Manager for ASN write access

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